Wedding planning packages
Our best wedding clients want to throw an event. They know what they want (or what they don’t want) and are ready to dream big. In addition to rentals and event design services, we offer two planning packages.
Our full-service wedding production is for couples who want help planning everything. Our month-of package is for couples who want to plan themselves but need help leading up to the big day. Wedding Day Coordination Packages are also available to couples who have perfectly planned their weddings, but want someone to be the taskmaster for the weekend. We book a few couples per year for wedding planning. Our list is kept intentionally low so we can provide our clients with the attention they deserve.
Contact us to get started!
- 3760 W. Market Street Johnson City, TN 37604
Full-service wedding production
starting at $4,500
Our full-service wedding planning package is built for couples who want someone to manage the major and minor details of their big day. This package includes the facilitation of vendor contracts, on-site visits at your venue, finding the best hotel rates for your guests, budget coaching, wedding day management, and more based on your particular needs.
Consultation meetings
We’ll work with you and around your schedule to keep planning moving. Our meetings can be held virtually, by phone, or in person. Here is a sample meeting schedule, but these can vary based on our clients’ needs.
- Initial consultation: meet our team; discuss your initial vision
- Budget meeting: discuss vendor referrals, venue, food, beverage, event design, rentals, invitations, accommodations, transportation, etc.
- Design meeting: discuss overall design, rentals, and décor needs
- Team meeting: bring all vendors together to align on needs
- Logistics meeting #1: initial venue layout and supplier needs assessment
- Final consultation: meet one month prior to your wedding at your venue to finalize:
- Tent and rental placement
- Ceremony layout
- Design and logistical details
- Load-in and tear down plan
- Reception layout and flow of room(s)
- Guest seating and food service
- Electrical and lighting needs
- Design and rental installation
- Vendor access needs
- And more…
- Logistics meeting #2: finalize details of ceremony and run-of-show with client, venue, vendors
Vendor recommendations
Your wedding planner can also act as the main point of contact for all your vendors throughout the planning process. We can review contracts, negotiate rates, and ensure alignment on expectations, timing, and delivery.
Our network of vendors throughout the tri-state region covers décor, invitations, venues, photographers, stationary transportation services, and so much more. Once we understand your style, preferences, and budget, we can assemble the right vendor team to execute your vision.
Wedding tools for our full-service couples
We provide our couples with easy-to-use tools that we’ve built over our many years in the wedding industry. These tools can be used digitally or printed and placed in binders. And we’ll customize your roadmap to meet the unique needs of your wedding.
- Wedding workbook: 60+ pages of planning resources, giving you a central location to record all the details
- Roadmap: customized, prioritized timeline that outlines to-do items leading up to your wedding day
Week-of timeline: vendor logistics (who, what, when, where) shared with entire vendor team the week prior
Onsite coordination
We want your wedding day to be carefree. Our planners will be onsite to take care of everything from your rehearsal the day before to overseeing every detail on your big day.
Rehearsal
- Up to one hour at ceremony site, typically the day before the wedding
Wedding day management
- On-site coordination team that covers everything for your ceremony and reception, from initial vendor setup to send off (as agreed upon in your final consultation meeting)
- Ceremony duties may include programs, unity candles, sand ceremony, light-weight rental setup, aisle runners, candle lighting, etc.
- Reception duties may include oversight of vendor load-in, placement of escort cards, favors, photos, gift table, and additional items as outlined in wedding workbook
- Wedding party management to keep wedding parties and vendors on an established timeline distributing flowers and bouquets, pinning corsages and boutonnieres as needed.
- Point of contact for clients, vendors, and venues throughout the day. Can distribute outstanding vendor payments as supplied.
- Teardown oversight when applicable
Month-of package
starting at $2,500
Our month-of package is built for couples who have been actively planning but want to hand off the final details when the date gets closer. We take the reins in those final weeks for our month-of clients—managing the timeline, taking on vendor communication, and handling the overall wedding day production.
We created this program to ease the stress and streamline the final few weeks. This is a great option for couples who want to ensure no detail gets overlooked but would rather take those final weeks and focus on each other.
What you get
In our initial meeting, we’ll talk through your existing plan and identify what you need us to manage. From there, we’ll communicate mostly via email. Then, we’ll have one final meeting with you and one logistics meeting with your vendors to get everyone aligned for the wedding weekend.
You’ll also receive a variety of tools and resources to help along the way.
- Wedding workbook: 60+ pages of planning resources, giving you a central location to record all the details
- Week-of timeline: vendor logistics (who, what, when, where) shared with entire vendor team the week prior
- Two hours final prep: rehearse ceremony and walk through venue to finalize the flow for the week of the wedding
- Nine hours of wedding day management customized to your needs, which may include:
- On-site coordination team that manages everything for your ceremony and reception, from initial vendor setup to send off (as agreed upon in your final consultation meeting)
- Ceremony duties may include programs, unity candles, sand ceremony, lightweight rental setup, aisle runners, candle lighting, etc.
- Reception duties may include oversight of vendor load-in, placement of escort cards, favors, photos, gift table, and additional items as outlined in wedding workbook
- Wedding party management to keep wedding parties and vendors on an established timeline distributing flowers and bouquets, pinning corsages and boutonnieres as needed.
Wedding Day Coordination Package
starting at $1,350
Our Wedding Day Coordination package is perfect for the couple who have successfully planned their wedding entirely, but want someone else to be the task master for the weekend. From an initial consultation with your assigned Coordinator to a timeline template, our staff will work to ensure that your vision is intact for the wedding festivities!
What you get
First we'll schedule your consultation. We will provide a blank timeline template for your completion and will assign your Lead Coordinator. A virtual or phone meeting will be scheduled and confirmed at which we'll work through the flow of the day no less than two weeks prior to your wedding day. Communication will be conducted via email, phone or virtual for this package.
Lastly, once the details are in place on your timeline and layout, we'll make sure all parties working on your wedding day are in the loop! We will confirm the timeline with your vendors as well as begin working on your processional and music confirmations for your ceremony.
What you will receive in our Wedding Day Coordination Package:
- Wedding timeline template: to record your vendor logistics (who, what, when, where) that will be distributed by our Lead Coordinator with the entire vendor team the week prior
- One hour of rehearsal coordination: rehearse ceremony and walk through venue to finalize the flow for the week of the wedding
- Seven (7) hours of wedding day management customized to your needs, which may include:
- On-site coordination for your ceremony as well as the overseeing the initial setup for the reception
- Ceremony duties may include (for example) programs, unity candles, sand ceremony, lighting candles, setting out the guest book/memory table items/personal photos, aisle runner, etc.
- Reception duties may include oversight of vendor load-in, placement of escort cards, favors, photos, provided gift table decor, and additional items as outlined in final details meeting.
- Wedding party management to keep wedding parties and vendors on an established timeline distributing flowers and bouquets, pinning corsages and boutonnieres as needed prior to ceremony (if ceremony/reception are on same site)
- Coordinator's exit will be worked in to the timeline. Coordinators arrive no more than two hours prior to start time, and depart following confirmation that all vendors are present and ensure reception setup is complete and timeline is distributed in person.
Additional notes about wedding packages
Our preferred method of contact is email. If you send us a planning inquiry, we will get back to you as soon as possible during office hours (Monday through Friday between 10am and 4pm Eastern). Please note that we do not communicate about our events via text message, unless initiated by your wedding planner or coordinator the week of your wedding.
All wedding packages include one lead planner. Additional assistants can be added to the team as needed. Rates for additional assistants (as well as coordination packages) can vary based on guest count, scope of work, and budget increases.
Weddings with multiple locations and/or outside of the immediate Johnson City, Tennessee area will incur additional travel and assistant fees.
Each month-of client will be assigned a staff coordinator one month out. If additional assistants are necessary, you will be billed at a rate of $45/hour, with a required three-hour minimum.
None of our wedding packages include setup for tables, chairs, pews, place settings, or furnishings. If you need these services, we can help you source additional resources for this. Please advise in our initial meeting.
For DIY Couples, we introduce our 70 page custom Wedding Workbook. Available as a spiral bound notebook (shipping can be added) or a printable version so you can print the pages you need as you need them! It is a wonderful resource in guiding you through the process and allowing you to keep all of your details in one place.
Are you a DIY bride looking for tools to help you plan?
Download our FREE resources today!
WEDDING DESIGN CLIENT
"Brandi and Pop Event Company were such a blessing for our daughter, Sabrina’s wedding! Brandi really listened to Sabrina and understood the sort of event she was hoping for. We are not from the area. Pop Event Company made the planning process easy for us and recommended wonderful vendors who exceeded all our expectations. We could not be more happy with their considerate service and the absolutely beautiful wedding that Brandi and her team helped us plan."
WEDDING VENDOR
"Working with Brandi is a dream. Not only does she take care of all the bride and groom's wishes, but she takes care of the vendors as well. She brings energy and gorgeous ideas to life. You won't regret working with her, I always look forward to it!"
WEDDING DESIGN CLIENT
"Brandi was great coordinating my daughter’s wedding. Everything went amazingly well and I cannot express how appreciative we are for everything that was done for us. All the coordinating, calming words, and quick responses meant so much! Thank you again for making the day so wonderful! We showed up and she took care of all the details!"
